Virtual Expectations/Etiquette

***Student and Parent Expectations***

1.  I need students on each Google Classroom team assigned by the teachers; an email was sent to the student's school email address.  

2.  Students are expected to attend each virtual class session via Google Meet or the platform communicated by each teacher.

3.  Students and parents need their own username and password for Infinite Campus; our Parent Liaison, Mr. Xavier Clifton, will assist in getting Infinite Campus access support.      Mr. Clifton can be reached at xavier.clifton@clayton.k12.ga.us .  Students should check Infinite Campus each day to make certain all assigned tasks are completed and turned in for credit.  Parents should check Infinite Campus not less than once weekly to assure student work is being completed and turned in; this also gives access to attendance records, teacher's contact information, etc.  

4.  Students are expected to complete all assigned tasks given by the teacher.  Students should advise teachers when they need help completing tasks immediately; this can be done discreetly by sending the teacher an email right away.  Take advantage of Tutorial Sessions and Office Hours; this time allows much teacher attention to support individual students.  Teachers want students to be successful and grow in academic skills and knowledge.   


Etiquette for online meetings

  • 1. Wear appropriate clothes 
    Just like you would not show up to an office meeting with PJs on, you should dress appropriately for a virtual conference. Dress as you would in the office conference room. It will help you stay focused and in "work" mode, even if you are miles away at home. It is still a work meeting and you should treat it that way. You can put the PJs back on when the camera stops rolling. 
  • 2. A professional setting is good etiquette
    You do not need to be at your office desk to look professional, but your co-workers do not need to see your messy bedroom or kid's toys everywhere. Whether you are in a comfortable chair in the lounge, or sitting at a kitchen worktop, pick a location with plenty of light and a neutral background. 
    No beds (unmade or made) in the background 
    No messy rooms or open closets where everyone can see your clutter 
    No NSFW artwork 
  • 3. Limit meeting distractions 

Just like there would not be dogs barking or kids crying in a regular conference   , you should do your best to keep background noise to a minimum during an online meeting. You do not want your co-workers–or worse, potential business partners– struggling to follow what you are saying because they cannot hear you over background noise. Make sure others around you know that you are working so they respect your space. 

  • 4. Learn how to mute your microphone 

When you are not talking, it is best to mute your microphone. This is especially important if you are joining the call from somewhere with unavoidable background noise, such as a cafe or airport. Your co- workers do not need to hear you chewing or idly tapping on your keyboard – noises which fade into the background during a traditional meeting are amplified in a virtual setting. Even better, keep food until after the meeting so the other participants are not watching you eat the whole time! 

  • 5. It's good etiquette to only invite who's necessary 

Do not invite participants who will not be prepared for the meeting or who don't need to be there. It is only a waste of everyone's time, which defeats the purpose of virtual conferencing. Make sure everyone invited knows who else will be there–just like you would not call on people to sit in during a traditional meeting; you should not make surprise invitations during an online one. 

  • 6. Give a virtual meeting your full attention 

Although it is tempting to check your emails or flick through papers when you are not speaking, there is a good chance you will miss key information, not to mention it is disrespectful. Use attentive body language and communication and be present for the meeting. You will get so much more out of the conference if you distance yourself from distractions that can wait until later. 

  • 7. Making sure everyone can access the online meeting is good etiquette 

It sounds simple, but it is worth stating clearly–if you are inviting someone to an online meeting, it is critical that they have access to the right software or hardware to join in. If someone only has access to audio conferencing or does not have access to a program, you need to know this ahead of time to structure the meeting accordingly. Make sure you announce meetings with plenty of notice so participants can download or acquire what they need to participate. 

  • 8. Set effective goals and agendas 

Just like a regular meeting, virtual conferences can get off-track if there is no clear structure or if there are too many issues to discuss in the time allocated. Aim to circulate an agenda before the meeting so that everyone is familiar with what you will discuss. This gives everyone a chance to formulate his or her own ideas and contributions. 

You should also circulate minutes, or a summary, following the meeting, so that participants have something to reflect on following the conference. This gives everyone a chance to ask any clarifying questions and prepare for any follow-up meetings. 

  • 9. Speak clearly and use good manners 

There is nothing worse than someone talking over you during a regular meeting, and it is the same in the virtual world. 

Announce yourself when you sign in to the meeting, but only during a pause when no one else is speaking. 

When it is your turn to talk, speak clearly and slowly enough for everyone to follow what you are saying. Remember that sound quality is very important in this medium. 

Although there may be unavoidable lags due to slower connections, try to ensure no one speaks over anyone else. 

  • 10. Be prepared for technical difficulties 

It is impossible to prepare for every eventuality, but you should log on to the meeting in good time to make sure everything is working properly. Make sure the connection is stable and that you have a backup plan if necessary. 

Just like in a regular meeting, ensure you have access to all of the resources you will need, such as financial data. If you are accessing documents on a Cloud platform, ensure everything is working beforehand. 

  • 11. No food allowed 

Try to eat a snack before your virtual meeting. No one wants to see you stuff your face with chips while discussing important business matters. Not only is it distracting to others, you will not be able to focus on the task at hand because you’ll be worrying about dropping crumbs all over your keyboard. 

  • 12. Stay seated and stay present 

It may be tempting to check your inbox or carry on a side conversation during a dull moment in a meeting, but do not do it! You might miss out on key information or an opportunity to give input. If you are using your webcam, use attentive body language: sit up straight, do not make big extraneous movements, and do not let your eyes wander too much

 

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